10 Best Medical Practice Management Software in the UK

Look, I'm going to level with you.

Running an independent practice shouldn't feel like running three different businesses at once—but it does, doesn't it? 

You're the clinician, the business manager, the accountant, the receptionist, and somehow you're supposed to have time for marketing too.

And other independent practitioners are probably struggling with something similar. 

Handling the logistics is unfortunately costing doctors money, energy, and time. 

Truth be told, the right practice management software can genuinely fix this.

It can handle all of the nitty-gritty work, so you get your time back with your patients, and they get the care they need.

So here's what I've put together: an honest look at top practice management systems that might actually be worth your time. 

I've focused on what they're genuinely good at, who they're really built for, and if it takes work off your plate or adds onto it.

Let's dive in.

Best Practice Management Software in the UK

1. AmilisMD

AmilisMD is purpose-built for independent reproductive health specialists—fertility consultants, gynaecologists, and surgeons. It's laser-focused on solving the specific chaos of running a reproductive health practice.

Who it's for:
Independent doctors working across multiple locations, juggling diagnostics from different labs, or handling invoices, all on their own. 

If you're currently outsourcing admin for your satellite clinic at eye-watering cost and still delivering disconnected care, AmilisMD can bridge this gap.  

Key features:

• One intelligent workspace for diagnostics, billing, and patient records—no more logging into four different systems to piece together a patient's story
• AI-generated personalised follow-up plans that keep patients engaged from first symptoms through diagnosis and treatment
• Automated invoice tracking with built-in financing options (because we all know 30% of invoices going unpaid is not okay)
• Reputation management tools with verified patient reviews and structured follow-ups‍
• Accept payments within the software without the need to hop between platforms

Struggling with end-to-end patient management? See how AmilisMD can make your day-to-day workflow easier.

Book a demo

What doctors have to say:

"The team is incredibly responsive and dedicated to driving positive outcomes for both Lister doctors & patients.”- Dr James Nicopoullos, Clinical Director at Lister Fertility Clinic

"The team are the most driven women I have ever met, and I only wish I could have used AmilisMD  my entire career, not just towards the end of it!"- Dr Vivienne Hall, Fertility Specialist

"Thanks to AmilisMD, I've shaved off costs by outsourcing secretarial and invoicing services - now everything is in my hands and manageable."- Michael Adamczyk, Endometriosis Surgeon

Pricing:
You'll need to request a quote—pricing is tailored based on your practice setup.

2. Wawa Fertility OS

Wawa calls itself an "operating system" for fertility clinics. Rather than focusing on outpatient care, it's designed to connect everything—patient management, EMR, lab, cryo storage, and payments—in one platform.

Who it's for:
It's best for fertility clinics that have a complicated EMR or are tired of stitching together five different systems and losing data in the handoffs. You can also start by layering Wawa over your existing EMR before going all-in with a full migration.

Key features:

• Unified platform connecting patient management, EMR, lab, cryo storage, and payments—no more manual data transfers
• Phased migration option, so you don't have the headache of losing older data 
• Workflow automation that handles clinical and admin processes, freeing up your team
• Single source of truth for all patient data, accessible across your entire practice
• Built for scale with fertility clinics specifically in mind

Pricing:
Bespoke quotes only—you'll need to book a demo.

3. Zanda Health 

Zanda is a practice management system used by allied health providers and private clinics to handle appointments, telehealth, notes, and billing in one place. It’s ISO 27001-certified, GDPR-compliant, and built to be reliable and secure for everyday clinical use.

Who it's for:
It works best for solo practitioners and small group practices. Physios, osteopaths, psychologists, private GPs—if you need multi-location support but can't face enterprise-level complexity, this is your sweet spot.

Key features:

• Multi-location calendar with client booking portal and automated reminders that actually reduce no-shows
• Custom clinical notes and body charting for proper documentation 
• HIPAA-compliant telehealth built in—no extra logins or downloads for video consultations
• Integrated invoicing and payments with paperless intake forms
• 100GB storage even on the starter tier, plus explicitly UK and EU GDPR compliant

What users say:
People genuinely love the ease of use, online booking, and responsive support. The frustrations? Some users mention slow feature improvements and occasional downtime.

Pricing:
Starts around £15-20/month for a single user. Scales up if you exceed appointment limits or need multi-practitioner features.

4. Semble

Semble is built specifically for private healthcare, with a strong focus on integration and automation. Think of it as the system that plays nicely with everything else you're already using.

Who it's for:
Multi-disciplinary or multi-site UK practices that need a modern PMS/EHR with serious integration capabilities. Also popular with practices that work with remote PAs or virtual admin teams.

Key features:

• Open integration layer connecting to 1,200+ external business tools (CRM, BI, HR, accounting—basically your entire business stack)
• Workflow automation built around real practice operations, helping teams move patients from enquiry to consultation to billing with fewer manual steps
• Full UK GDPR and Data Protection Act 2018 compliance with UK/EU data residency and CQC-aligned controls
• End-to-end practice management covering booking, billing, reporting, and clinical workflows
• Secure EHR with clinical confidence for documentation

The catch:
Detailed public reviews are limited, but endorsements from UK practice operations partners are strong.

Pricing:
Quote-based, depending on size and modules needed.

5. WriteUpp

WriteUpp is a cloud-based practice management system with strong NHS roots. It’s especially popular with talking therapies, physiotherapy, counselling, and occupational therapy practices across the UK.

Who it's for:
WriteUpp works best for satellite doctors and small clinics that want the basics done well — patient records, clinical notes, admin, and online booking — without unnecessary complexity. If you value a straightforward system that’s built around how UK healthcare teams actually work, this is worth considering.

Key features:

• Diary management with secure digital notes and custom templates for efficient documentation
• Online booking with SMS/email reminders for patients 
• Telemedicine add-on for video consultations when you need them
• Integrations with Square, Xero, and Healthcode for seamless payments and billing
• Explicitly GDPR-compliant as a data processor with tools to help you meet controller obligations

User feedback:
G2 reviewers highlight simple booking, secure notes, integrated payments, and responsive support. Some mention that certain settings can be hard to find and that the system could be more intuitive.

Pricing:
Starts at £19.95/user/month (ex VAT), with optional add-ons for online booking (~£5/clinic/month), video consultations, and SMS credits.

6. PracticePal

PracticePal is a long-standing UK practice management platform that has been supporting complementary and allied health practitioners since 2006. It focuses on keeping things simple and affordable, while still offering a solid set of features that cover day-to-day clinic needs.

Who it's for:
PracticePal is a good fit for cost-conscious private clinics, especially in allied health and complementary medicine, that want comprehensive practice management tools without paying enterprise-level prices.

Key features:

• Core PMS covering scheduling, patient records, and billing with cloud-based access
• Enterprise-level security despite the affordable pricing
• Lean operating model (minimal sales overhead, online training) that keeps your costs down
• Near-100% customer retention according to the vendor—people stay once they start
• UK-based with published GDPR/data privacy policy describing their role as data processor

User feedback:

Users say PracticePal is a powerful, great-value system with constantly improving features, but support can be unreliable and diary availability issues can be frustrating when something goes wrong.

Pricing:
PracticePal starts at £25/user/month with add-on prices for marketing, online bookings, clinic notes and so on.

7. Medesk

Medesk is a cloud-based practice management platform used by private clinics and independent practitioners, with a strong focus on streamlining admin, improving reporting, and supporting growth in UK practices.​

Who it’s for:
Satellite doctors and small private clinics that want an all‑in‑one system for appointments, patient records, billing, and analytics, without needing internal IT support. It is particularly suited to clinics that want better visibility of performance through ready‑made reports and smarter use of data.​

Key features:

• Online booking, smart scheduling, and automatic syncing of doctors’ diaries with external calendars to reduce admin and no‑shows.​
• Electronic patient records with customisable templates and tools to capture source/referral channels at the point of booking so you can see which marketing works.​
• More than 40 ready‑made reports for activity, revenue, and operations so you can track performance without needing a data analyst.​
• Cloud-based access so clinicians and admin can work from clinic or home, with infrastructure tailored for UK clinics.​

What to consider:
Medesk is feature‑rich, which can be overkill if you only need a simple diary and notes system; be clear on which modules you’ll actually use. 

As with any cloud PMS, you should confirm UK/EU data‑centre locations and the details of the Data Processing Agreement for your DPIA, even though it is marketed specifically for UK practice use.​

Pricing:
Medesk starts from  £4.5/month for 3 users and 50 appointments. It uses a quote‑based model based on clinic size and feature requirements.

8. Private Practice Software (PPS)

PPS (Private Practice Software) is a long‑standing UK clinic and practice management system used by thousands of private practices, combining patient records, billing, and treatment notes in one platform.​

Who it’s for:
Independent practitioners and small to mid‑sized private clinics that want a mature, UK‑focused system covering booking, notes, billing, and basic marketing in one place. It suits clinicians who value predictable pricing and the option to start small (PPS Express) and grow into the full package.​

Key features:

• Patient records, treatment notes, appointments, invoices, and reports in a single system designed for private practice workflows.​
• Built‑in tools for recalls, messaging, and simple marketing to support retention, alongside standard reporting for income and activity.​
• Secure UK/EU cloud hosting with data stored and backed up across London and France data centres for reliability and compliance
• GDPR‑ready configuration, including appropriate security controls and support for practices to meet their own compliance obligations.​

What to consider:
The interface and user experience are more “traditional” than some newer SaaS tools, which may feel less modern but will be familiar to anyone used to legacy PMS. Because PPS is highly configurable, doctors need to figure out whether it is worth investing time in setup and training to get workflows right rather than just using the defaults.​

Pricing:
PPS Express starts at around £16 per user per month for essentials, while the full PPS package starts at about £48 per user per month for the first user with lower rates for additional users.

9. Meddbase

Meddbase is a UK‑developed, browser-based clinical system and practice management platform used by private practices and larger healthcare groups, designed to scale from small clinics to multi‑site organisations.​

Who it’s for:
Private practices that want a configurable, enterprise‑grade system covering appointments, records, billing, and reporting, with the option to grow into more complex workflows over time. It works well for clinics that anticipate expansion, multiple locations, or more advanced reporting needs.​

Key features:

• Comprehensive clinic management: patient records, scheduling, billing, and reporting in a single web‑based platform.​
• Flexible configuration so you can tailor workflows to private practices, specialty clinics, or larger groups without changing systems as you grow.​
• Designed to support UK clinics’ operational and compliance needs, with an emphasis on transparency around costs and implementation.​
• Built to scale, so small practices can start with core modules and add more as complexity and patient volume increase.​

What to consider:
Because Meddbase is highly configurable and used by larger organisations, implementation can be more involved than plug‑and‑play tools; smaller practices should be clear on scope and timelines before signing. 

You will still need to review the DPA, hosting locations, and configuration options as part of your DPIA, even though it is explicitly targeted at UK private practices.​

Pricing:
Pricing is quote‑based and depends on practice size, required modules, and support level.

10. Carebit

Carebit is a UK‑built cloud practice management system created for private consultants and clinics, with a strong emphasis on automation, letters, invoicing, and modern patient communication.​

Who it’s for:
Independent consultants and small private clinics that want a modern platform for online bookings, letters, billing, and day‑to‑day practice admin in one place. It is particularly attractive for doctors who send a high volume of clinic letters and invoices and want to automate as much of that as possible.​

Key features:

• Unified platform to manage online bookings, patient records, invoices, letters, and emails so admin stays in one system.​
• Automated generation of letters, emails, and invoices using templates and merge fields, cutting down on repetitive typing.​
• Designed from the ground up to be fully compliant with GDPR, with regular independent penetration testing and Cyber Essentials Plus certification.​
• Cloud-based access so doctors and admin teams can manage the practice securely from any location.​

What to consider:
Carebit is tightly focused on private practice workflows, which is ideal for consultants but may not cover every edge case for more unusual service models without some workarounds. 

As with other UK SaaS vendors, you should still review the DPA and security documentation for your records, but the explicit GDPR and security focus reduces some of the uncertainty you face with US‑centric tools.​

Pricing:
Carebit is on the higher end compared to other tools on this list, with an entry plan of £79/user/month and limited to 18 bookings a month. 

Start Your Private Practice with AmilisMD

If you’re an independent reproductive health specialist, AmilisMD is built for the reality of your day-to-day work. 

It brings fertility diagnostics, scans, hormone data, billing, follow-ups, and patient management into one system, so you’re not juggling multiple tools just to get through the day.

AmilisMD was designed specifically for independent gynaecologists and fertility specialists who run lean practices and need software that actually keeps up. It simplifies your workflows, protects your revenue, and gives you back time to focus on patients.

Curious to see if it fits your workflow? Book a demo today to get a clear view of how it can support your private practice in the UK.